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How should I submit my data (data formats, file names)?

PUB will accept any file formats, but we encourage you to submit your data in open file formats. Open file formats are less likely to become obsolete in the future and make your data more accessible to others, who might not have the proprietary software needed to open or interpret the files.

We highly encourage you to consider the following recommendations:

  • if possible, submit your data in nonproprietary formats (open file formats),
  • data and descriptions (e.g. abstract) should not be linked to any externally available data, templates, or tools. Is highly recommended to co-archive these objects into the archival package. If it is not possible, the dependency (e.g. information about the software that is needed to read and process the data) to external data, should be documented in a README file.
  • since your data might be viewed by numerous users who use a wide variety of operating systems (Mac, PC, and Linux for instance) and devices (desktops, tablets, and smartphones are some examples), it is essential to avoid common illegal directory and filename characters.
  • for file names, use letters, numbers, "_", and "-".
    Avoid using blanks, special characters, or "umlauts" when naming files, folders, and objects.
  • keep your filenames to a reasonable length and be sure they are under 31 characters.
  • file extensions (e.g. .txt, .xml, .docx) should be consistent with the actual file format.

If you have any questions regarding file formats, conversions and other technical requirements for your data, please contact us.